Job Description

The salary range for this position is $22.00 - $27.50 (Hourly Rate)

Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more.

Northwestern Medicine is powered by a community of colleagues who are purpose-driven and committed to our mission to deliver world-class care. Here, you'll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you've been, and we support where you're headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

Create the life you envision for yourself with flexible work options, a Reimbursable Well-Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well-being.

Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce-led resource groups.

From discovery to delivery, come help us shape the future of medicine.

Benefits:

• $10,000 Tuition Reimbursement per year ($5,700 part-time)
• $10,000 Student Loan Repayment ($5,000 part-time)
• $1,000 Professional Development per year ($500 part-time)
• $250 Wellbeing Fund per year ($125 for part-time)
• Matching 401(k)
• Excellent medical, dental and vision coverage
• Life insurance
• Annual Employee Salary Increase and Incentive Bonus
• Paid time off and Holiday pay

Description

The  Resource Coordinator Medical Assistant reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines, and all other regulatory and accreditation standards.

This position will assist in directing and overseeing the operational needs of the medical assistant staff.  The clinical resource coordinator will be responsible for assigning daily duties and managing clinical schedules, inventory maintenance and ordering/purchasing to meet the needs of the clinic, and in doing so, stay in line with budgetary constraints. 

Responsibilities:

• • Coordinate the daily activities of the department.  Provide advice and assistance in handling special situations or problems.  Monitor department operations and take appropriate action as necessary to ensure efficient and effective completion of all tasks and projects.
  • Assist Practice manager and Clinical Operations Coordinator with the scheduling of daily and monthly work for department to ensure adequate staffing levels to complete required tasks.  Analyze and prioritize work.
  • Support operational changes to meet service needs, goals, and objectives.
  • Assess and communicate staff development needs to management.
  • Order supplies and equipment using PeopleSoft requisitions.
  • Provides direct patient care in the medical assistant role.

Additional Functions

• Clinical:
  • Demonstrates clinical competence relevant to the Medical Assistant scope of practice.
  • Coordinate and monitor prior authorizations for medications and clinical procedures.
  • Assesses and intervenes in critical situations involving patients, staff, and visitors and consults with manager for guidance as needed.
  • Implements appropriate actions to respond to the needs of patients and their significant others.
• Leadership:
  • Participates in medical assistant hiring, performance review, and mentoring /coaching of new assigned staff within the department. 
  • In collaboration with the practice manager, ensure quality and productivity standards are met, manage medical assistant staff workflow, identify, and lead opportunities for improvement.
  • Resolve complex or critical situations involving medical assistant staff and customers; consult with manager and Operations Coordinator for guidance as needed (e.g., formal complaints, discipline, etc.).
  • Anticipates staffing needs for subsequent clinic days and makes necessary arrangements for coverage within the department.
  • Acts in accordance with organizational culture; understands how own work team affects others in the organization and knows when to escalate an issue, problem, or decision.
  • Contribute to routine monthly staff meetings.
• Education:
  • Assesses and communicates staff development needs to manager.
  • Serves as a resource for staff.
  • Provide job orientation and staff development training for medical assistants.
  • Coordinate and participate in department’s educational, in-service, and safety training programs.
  • Develop, coordinate, present and participate in medical assistant education programs and competencies.

Qualifications

Required

• Candidate must have written proof of meeting candidate eligibility requirements for writing one of the five eligible certification exams (AAMA, AMT, NCCT, NHA, NRCMA)

Accepted documentation :

• New MA Graduates within 6 months from date of graduation from an MA Program must submit: a letter from the school or a letter from the certifying body
• Non-Certified MAs or new graduates past 6 months from date of graduation from an MA program must submit: a letter from the certifying body
• Within first six months of employment, will complete one of the following certifications after up to two test attempts:
• Certified Medical Assistant (CMA) through American Association of Medical Assistants (AAMA)
• Registered Medical Assistant (RMA) through American Medical Technologists (AMT) or
• National Certified Medical Assistant (NCMA) through the National Center for Competency Testing (NCCT)
• Certified Clinical Medical Assistant (CCMA) through the National Health career Association (NHA)
• Nationally Registered Certified Medical Assistant (NRCMA) through the National Association for Health Professionals (NAHP)

All Candidates/Incumbents:

• High school diploma or GED.
• American Heart Association Accredited Basic Life Support (BLS/CPR) certification.
• Signed acknowledgement during onboarding that certification must be attained within 6months, as a condition of employment
• Strong computer skills.

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check.  Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person. 

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events. Please visit our  Benefits section to learn more.

Sign-on Bonus Eligibility (if sign-on bonus offered for position): Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family. 

Job Tags

Hourly pay, Full time, Part time, Work experience placement, Local area, Relocation package, Flexible hours

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