Job Description
Job Title: Administrative Assistant
Job Overview:Contemporary Staffing Solutions is seeking a Administrative Assistant to join our client in a role that supports key business operations and contributes to important organizational initiatives. Located in Philadelphia, PA, this onsite temporary opportunity offers the chance to work closely with professionals in a fast paced office environment while helping maintain organized workflows and critical administrative processes. The position plays a key role in coordinating schedules, facilitating communication, and supporting document management activities that keep daily operations running efficiently. Successful candidates will bring strong organizational skills, attention to detail, and the ability to manage multiple priorities while working with confidential information.
Work Schedule:Monday through Friday, 9:00 AM to 5:00 PM
Key Responsibilities of the Administrative Assistant:- Coordinate complex scheduling activities, meeting arrangements, and calendar management for multiple professionals to support efficient daily operations.
- Facilitate communication among internal stakeholders, external contacts, and clients while ensuring timely completion of tasks and important deliverables.
- Oversee appointment logistics, document execution processes, and administrative coordination for time sensitive matters.
- Maintain organized electronic and physical records, safeguard confidential information, and track outstanding action items to support compliance and accuracy.
- Provide administrative assistance with correspondence, documentation, reporting materials, and special projects as needed.
Qualifications and Skills for the Administrative Assistant:- Demonstrated experience providing administrative support in a professional office environment with the ability to manage competing priorities.
- Strong calendar management, scheduling, and organizational skills with a high level of attention to detail.
- Ability to coordinate with clients, professional staff, and external organizations while maintaining excellent communication and customer service skills.
- Experience handling sensitive information with discretion and maintaining accurate electronic and paper filing systems.
- Proficiency in preparing, organizing, and distributing business documents, correspondence, and administrative materials.
Why Join Us?This opportunity provides hands on experience supporting experienced professionals while contributing to meaningful operational activities. You will collaborate with a variety of stakeholders, strengthen your administrative expertise, and gain exposure to important business processes in a professional office setting. The role offers the chance to make a direct impact through organization, coordination, and administrative support.
About Us:Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp to hire, and direct hire staffing solutions. With decades of experience, we have grown from a staffing agency into a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology. Explore more about CSS and how we connect great talent with exceptional opportunities by visiting Contemporary Staffing Solutions.
Job Tags
Contract work, Temporary work, Work at office, Monday to Friday